Administration Commission
Mission
The Administration Commission offers the service of administration and finance support to the Pastor, Parish Staff, Pastoral Council, and Parish community. Administration is one of the ministries given to the Church by the Holy Spirit for the common good (1 Cor. 12:28).
This commission’s main purpose is to support all the other commissions by ensuring they have the money, personnel, and operational facilities they need. The Administration is concerned with parish resources, the parish budget, parish support, and the effective use and maintenance of parish facilities.
The Administration Commission advises the Pastor and Parish Staff in the care and management of the Parish's temporal affairs and goods, in a manner that supports parish ministries and ensures the Parish practices good stewardship of its assets. Specific focus areas for the commission include the budget development, financial controls, and long-range financial planning for the Parish. The commission typically meets on an as needed basis.
Finance Ministry
- Budgeting and Planning
- Develop and recommend a long-term financial outlook and vision for the parish. In cooperation with Parish staff and other commissions, prepare and present an annual budget for operating and capital expenditures, based on the goals and objectives set by the Pastoral Council and Pastor.
- Reporting and Oversight
- Communicate regularly with parishioners on the Parish’s financial results and outlook.
- Prepare financial statements for submission to the Chancery
- Ensure coordination of parish business/financial activities with the Archdiocesan office of finance/administration
- Regularly review and provide oversight to parish expenses, accounting/books, and internal control procedures, and make recommendations for improvement to the Pastor
- Review and approve all banking arrangements, capital expenditures, and long-term contracts.
- Parish Operations and Revenue
- Make recommendations to, and work in partnership with the Stewardship Commission to educate parishioners on the need for good stewardship of treasure to support the Parish
- Study parish income and recommend ways to increase revenues to meet parish objectives and priorities
- Coordinate fundraising programs (e.g., Archdiocesan Annual Fund) with Parish staff and other Commissions
- Ensure there is a job classification and salary administration program for all Parish employees
- Provide advice and counsel to the Pastor and Parish Staff on any other Finance, Personnel, or Administration matter, as requested by the Pastor.
- The AFC will support Parish Staff in maintaining and making long-range plans for Parish facilities. The Commission may delegate part or all of these responsibilities to a Buildings/Facilities Committee.
Facilities Maintenance and Planning
- Maintenance and Operations
- Periodically inspect all parish properties and recommend additions/repairs as needed
- Prepare an inventory of all parish equipment, furnishings, and facilities.
- Study parish needs for heat, lighting, and air conditioning, and recommend ways to conserve energy
- Procure qualified engineers or professionals for maintenance and custodial personnel.
- Recruit teams of parishioners to donate their time/talents for parish maintenance tasks.
- Recommend to the Pastor and Parish Council all necessary maintenance, personnel, and services for the parish properties.
- Oversight
- Ensure rentals/leases of Parish buildings comply with all applicable laws and Archdiocesan guidelines
- Inspect facilities annually for fire, safety, and security hazards
- Prepare guidelines for use of parish facilities, lighting, security, heat, and janitorial needs.
- Recommend insurance plans for the Parish, with special reference to Archdiocesan insurance policies.
- Advice and Planning
- Develop and recommend plans/schedules for major repairs, replacement, and expansion of Parish assets
- Analyze the feasibility of financial investments, land purchases, building projects, and sale/rental of Parish assets.